Association for Rural and Small Libraries
Board of Directors Meeting
Friday, May 16, 2014
10:30 a.m. – 12:00 p.m. Central
ARSL Mission Statement:
The Association for Rural & Small Libraries provides resources and support that empower those
in small and rural libraries to deliver excellent service for their communities
Board Members Present: Hanson, Shepard, Brice, Sheldon, Calhoun, Hixon, Berstler, Healey & Lewis.
Board Members Absent: Beckett, Kofoot (ill), Petersen, Rippel, Watson
Others Present: Juan Lee, Mary Broadhurst & Carla Lehn
I. Welcome and Call to Order
Tena Hanson called the meeting to order and welcomed those present at 10:32 am Central.
II. Consent Agenda
- Approve Minutes of March 21, 2014*/**
- Current Financial Statements*/**
- Member Services Committee Report
- Conference Planning Committee Report
- Partnerships Committee Report
- Member Development Committee Report
- Governance Committee Report
- Finance Committee Report
- Executive Committee Report
- President’s Report
Moved, Berstler, and seconded, Stenger, to accept the Consent Agenda with the exception of Member
Services, Member Development and Governance Committee reports which were absent from DropBox.
III. Verbal Committee Reports if Pulled from Consent Agenda
IV. Vice President/President-Elect’s Report
- Aspen Institute Meeting
Donna Brice reported on this call, and how great it is for ARSL to have a voice in this
project. A document in DropBox summarizes what was discussed.
- SHLB Meeting & TVWS Proposal
SHLB has been meeting with the FCC and just put out a statement recognizing the
unlicensed spectrum, “TV White Space,” (TVWS) which refers to a frequency between TV
channels. The TVWS signal provides an opportunity for libraries to expand wireless
capabilities within their buildings and in surrounding areas. Cal added that there would be
a one-time fee for equipment, and no on-going fee after that. The FCC will be offering
discounted access when they roll it out. Libraries are interested in testing it. While there is
still a lot to be discovered about this, it is an interesting concept that may help expand
internet to our communities. Not clear yet what the impact would be on E-Rate, and the
FCC doesn’t have its rules ready yet. Tena mentioned that SHLB would like to meet with
any ARSL board members attending ALA to discuss this more. Please let Tena know if you
are attending ALA.
- Research Institute for Public Libraries, Advisory Team
Donna and Kieran are on this team as advisors for a 3-day Institute that’s being developed
for public library directors for 2015. Kieran mentioned that this is a project of the Library
Research Service of the Colorado State Library. He believes the goal of the Institute is to
help libraries use statistics in a good way – through both data and narrative. He and
Donna are available for questions or input, and Donna said there’s more information in her
Vice President’s report in DropBox.
- Tena comments on how great it is that ARSL is being asked to be represented in these important projects.
V. Approval of ARSL Student Chapter University of Washington*/** Donna
- Donna reported that we will not be voting on this today as planned. Using UW’s timeline, this will come to the Board for approval this fall after these issues are resolved:
- The students want the name of their chapter to be “sARSL,” as this is the naming convention used at UW. We need it changed to “University of Washington ARSL Student Chapter.” This wording protects ARSL legally, showing they are a University association, not actually a part of ARSL itself.
- We also require members of a student chapter to be members of ARSL. UW won’t force students to join ARSL. Current discussion revolves around Chapter officers being ARSL Members. Tena suggests this be run past the attorney AMR provided
- Also, the student chapter has no by-laws. They just voted to use ARSL’s by-laws. This is not sufficient, they will need their own by-laws.
- The students also had a question about benefits of Membership. Tena noted that ARSL student member dues are $9/year, and they like other ARSL members receive a 20% discount on the Conference. For this year, that is a $65 savings.
VI. Online Meeting Task Force Report*/**
Tena reported that Becky had a conflict with our meeting today, so this will be placed on the July
VII. Partnerships Committee Report
- Proposed new “Friends” non-member category*/**
Cal reported that this is a response to Tena’s request earlier in the year, regarding how to deal with the multitude of requests ARSL gets from outside organizations to work with us. This is evidence of ARSL’s growing stature both within and outside of the library community. The Partnership Committee proposes creating a new non-member category to allow ARSL to work with non-library organizations who just want to get word out to small and rural libraries about something, and aren’t necessarily looking for a long term relationship. An example is the recent discussion about the summer meals programs. The goal would be to create a standard process that is used whenever an organizational request comes in. They would be provided with the 3 Membership options, and with this non-member option, and be asked to select. Benefits of the non-member option would be to have a “Community Bulletin Board” on ARSL’s website where information will be posted for interested members. It would not be an endorsement by ARSL, and will require some level of scrutiny by the Partnerships Committee. Cal and Gail asked for input for further development of this idea, and issues raised are summarized below:
- Reserve the Non-Member category for non-profit and public entities. For profits would use the Business Membership category.
- Require a word limit on what could be posted on the Community Bulletin Board – Organization name, logo and XX words.
- Assign an “expiration date” to each thing that is posted on the Community Bulletin Board, and process to ensure things don’t stay posted indefinitely.
- Partnerships screen each request for compatibility with ARSL mission.
- Is Friends the right name?
A discussion then ensued about how the process would work in situations where the potential partner is asking us to represent ARSL on a project of interest to our members – i.e., SHLB, Aspen Institute, ALA committees. Tena suggested that between now and the next meeting, the Partnerships and Governance Committees will work on policy development that would include how these requests will be handled, and the appointment of ARSL Board members to serve as ARSL liaisons to external organizations.
- US Fire Administration MOA*/**
This organization is one that is requesting us to distribute their materials to our members. Cal suggested that we use them as a pilot organization for testing out the new non-member organizational status and the “Community Bulleting Board” concept.
Moved, Berstler, Seconded Stenger. MOTION CARRIED
VIII. Nominating Committee Report Andrea Berstler, Chair
- Proposed Slate for the 2014 Election*/**
Andrea announced there are 3 Member at Large seats coming vacant – hers, Chris Rippel’s and Paul Healey’s. The nominating committee selected 5 candidates to be voted on by the Membership. Also, Lisa Lewis has agreed to be nominated for Vice President/President-Elect.
MOTION CARRIED to accept the Slate as presented.
While it was initially thought that Cal Shepard would be leaving her term as COSLA representative to the Board, Donna announced that Cal has agreed to stay on at least until Fall. Andrea pointed out that’s fine, as that position is appointed by the Executive Committee and doesn’t have to coincide with the election.
Mary asked about Secretary and Treasurer positions. Andrea shared that those are not elected by the membership, but are elected by the Board at its meeting at the Conference. The incoming President identifies and talks to those she would like to ask to take those positions in advance.
IX. Potential Story Corps Partnership*/** Tena Hanson, President
Tena reported that she had been contacted regarding the ALA/Story Corps partnership grant from IMLS. They found in the pilot year of the project that the stories, needs and perspectives of small and rural libraries were very compelling and they want to do more in the coming year. They want ARSL to assist in finding libraries for them to work with, and to present at ARSL’s 2015 conference in Arkansas. A meeting will be scheduled in the near future, and the Board will be asked to approve participation at a future meeting.
X. PUBLIC COMMENT
Donna announced that she has been accepted as one of 200 community representatives for the Digital Public Library of America.
Judy announced that because someone from the Arkansas State Library attended our conference in Omaha, they will be bringing two of the workshops they saw there to Arkansas for library continuing education. One of the presenters is our own Chris Rippel.
Donna announced that progress is being made on our ARSL’s Annual Report.
XI. Topics Identified for Board Work Session?
Partnerships and Governance Committees will work on policy development that would include how partnership requests from outside organizations will be handled, and the appointment of ARSL Board members to serve as ARSL liaisons to external organizations.
Next Board Meeting – Friday, July 18, 2014 — ReadyTalk
BOARD MEETING adjourned at 11:40 am Central time.