Board Agenda – Wednesday, November 19, 2014

Association for Rural and Small Libraries
Board of Directors Meeting

Wednesday, November 19, 2014
11:30 a.m. – 1:00 p.m. Eastern


Step 1: Dial in: 866-740-1260
Access Code: 5149183

Step 2: Web Login —

ARSL Mission Statement:

The Association for Rural & Small Libraries provides resources and support that empower those in small and rural libraries to deliver excellent service for their communities


2 min. I. Welcome and Call to Order Donna Brice, President
****** Start Meeting Recording******

3 min. II. Consent Agenda

  • Approve Minutes of Sept 7, 2014*/**
  • Current Financial Statements*/**
  • Member Services Committee Report
  • Conference Planning Committee Report
  • Partnerships Committee Report
  • Member Development Committee Report
  • Governance Committee Report
  • Finance Committee Report
  • Executive Committee Report
  • President’s Report

5 min. III. Verbal Committee Reports if Pulled from Consent Agenda

20 min. IV. Finance Committee Mary Beth Stenger

  • Budget – Need approval for 2015 Budget*/**
  • Investment Policy Start – Need motion on Investment policy being enacted*/**
  • Workplan Submitted

10 min. V. Discussion/Clarification Amy Marshall and Kevin Tomlinson

  • “With the Executive Committee, create a list of policies that need to be developed for the organization and prioritize them on a timeline for completion” as it pertains to “Board and non-board member liaisons who represent ARSL to outside organizations.”

30 min. VI. Strategic Plan with Committee Workplans 11/19/2014*/** Donna Brice

10 min. VII. ARSL Student Chapters Donna Brice

  • University of Washington Student Chapter*/**

5 min. VIII. Fall Board Training

  • Monday, Nov. 24, 3:00PM Eastern Donna Brice/Tena Hanson


5 min. X. Topics Identified for Board Work Session?

Next Board Meeting – Wednesday, January 28, 2014, 11:30AM Eastern — ReadyTalk


* Denotes Action Item
** Posted in DROP BOX

Regional Library Director – Omaha, NE

Today’s Date: 11/13/2014

Job Closing Date: mm/dd/yyyy

Job Title: Regional Library Director

Institution Nebraska Three Rivers Library System

Library Location: Omaha, Nebraaka

Duties / Job description: The Nebraska Three Rivers Library System (TRLS) seeks a creative, energetic individual with a strong public service orientation. Enthusiasm, flexibility, and self-motivation are essential. A dynamic leader is needed with a strong vision of the future of libraries who will be passionate about furthering the impact of the TRLS libraries and librarians. We are looking for an Executive Director who will support and lead service-oriented, user-focused, and collegial systems working collaboratively with each other and their communities to promote and advance the impact of libraries in the state of Nebraska. The Executive Director works closely with the Nebraska Library Commission and other system Directors. S/he should have proven successes in supervision, budget management and staff development as well as familiarity with developing and assessing library educational programs. Our successful candidate will embrace emerging twenty-first century tools and technologies and will have the ability to adapt to a wide variety of local and consortia procedures and projects. The TRLS Director will supervise other part-time system staff. Frequent travel within the twenty-one county area is required.

QUALIFICATIONS: Master’s Degree from an ALA-accredited institution and significant experience in all areas of library operations. A track record of progressively more responsible administrative experience, preferably with a breadth of knowledge in various types of libraries (public, academic, school, and special) with an emphasis on visioning, budget management, and staff development. Strong interpersonal, communication and leadership skills. Working knowledge of laws and policies relevant to various libraries. Demonstrated knowledge of information technology as it relates to libraries and the ability to effectively communicate with technologists, administration, and library staff about technology. Valid driver’s license with a clean driving record.
Essential knowledge, skills and abilities include: knowledge of contemporary best practices for libraries; knowledge of budget preparation, maintenance and forecasting; knowledge of electronic resources and technology; excellent interpersonal and communication/listening skills; collaboration and consensus building skills; and skill in leading a diverse team of library professionals in setting and achieving goals.

PREFERRED: Three to five years of relevant administrative management and programming experience in a combination of libraries; knowledge of public organizations and administrative practices; ability to plan and coordinate the work of others and to work well with public officials and organizations; commitment to public service; proven success of innovation in modern library operations.

Will out of state candidates be considered?

Salary Range: $45, 000 to $54,000

How to apply? Applicants must submit electronic application materials online to Applications should include: letter of application, resume, statement of philosophy of librarianship and names, email addresses, and telephone numbers of three professional references. Review of applicants begins upon receipt and will continue until the position is filled. Questions can be directed to

To post job openings, please see Job Submissions.

Dept. Director-Digital Services – Meridian, ID

Today’s Date: 11/12/2014

Job Closing Date: mm/dd/yyyy

Job Title: Deputy Director – Digital Services Anticipated hours per week: Full Time

Institution Meridian Library District

Library Location: Meridian, Idaho

Website (if applicable): http://

Duties / Job description: The Meridian Library District is seeking a compassionate, customer service focused Deputy Director for our Digital Services department. The ideal candidate is a confident decision maker who aspires to a user-centered philosophy and provides creative solutions that improve user experience. This position reports to the Library Director and is located at the Main Library in Meridian, Idaho.

The Deputy Director leads and directs the operations and activities of the Meridian Library District’s Digital Services Department, including Information Technology and Materials Services, to deliver a unified technology experience to serve external and internal customers in both physical and virtual worlds. This position plans, coordinates and manages the development and implementation of departmental plans, policies and procedures to ensure successful attainment of the Library’s objectives and goals. The position participates in system wide planning, establishes digital communities and partnerships, represents the Library to the community, and supervises personnel.
Qualifications: Experience: Five years of experience directing or managing information technology operations and online services in a customer service environment, including supervisory experience; OR, Any combination of education and experience which would provide the required knowledge and skills and allows successful performance of the job.

Education: A Bachelor’s degree in computer science, information technology, library and information science, management information systems, user experience, human-­computer interaction or relevant field, with a Master’s or Graduate degree preferred.

Will out of state candidates be considered? Yes

Salary Range: 61,511-80,000

How to apply? To learn more about this position and for instructions on how to apply, please visit our website at

To post job openings, please see Job Submissions.

Youth Services Librarian – South Charleston, WV

Today’s Date: 11/11/2014

Job Closing Date: 01/30/2015

Job Title: Youth Services Librarian

Anticipated hours per week: Full Time

Institution South Charleston Public Library

Library Location: South Charleston, WV

Website (if applicable):

Duties / Job description: The South Charleston Public Library is seeking a creative and dynamic team member to head the Youth Services Department of our independent, municipal public library. Our active youth services program is recognized as one of the best in West Virginia and we are proud of our customer focus and innovative programming.

The Youth Services Librarian is responsible for the direction and management of library services for children and young adults. He or she works within general library policy to establish procedures and methods to promote library services for youth and to optimize its use by them. He or she shares in developing overall library goals and objectives.

The Youth Services Librarian is responsible for maintaining a well-balanced collection of materials, meeting the needs of the community’s youth. He or she analyzes the existing collection on a continual basis with an eye to recommending purchases for its enhancement and weeding as appropriate. The Librarian is responsible for developing and maintaining a budget for juvenile materials and programs as well as some fund-raising for this department. He or she will supervise and train the youth services library assistants and oversee the training of work/study students and volunteers. The Librarian is also responsible for the preparation of related reports.

The Youth Services Librarian is responsible for the development and provision of services and activities for children and teens with the assistance of a small staff. This includes the creation and presentation of programs which promote the various aspects of the collection and draw young people into the library. The Librarian will conduct reader’s advisory and patron guidance so that patrons can make optimal use of the collection. The Librarian is responsible for the creation and management of publicity and public relations for the youth services collections and programs using media such as, but not limited to, the library newsletter, website, fliers, and Facebook.

The Youth Services Librarian is responsible for answering in-depth reference questions as needed as well as increasing the accessibility of the collection through the compiling of booklists and bibliographies. The Librarian will prepare or supervise grants as necessary. Participation in professional organizations is required as time allows. The Librarian will conduct outreach activities. Other duties as assigned by the Library Director.

Qualifications: Candidate must have earned an MLS from an ALA accredited school or be close to graduation. Candidate must have at least three years of experience in youth services with demonstrated supervisory and/or managerial experience. Experience in an automated library environment is highly desirable with preference towards experience in TLC. Applicant must have a demonstrated ability for successful planning, implementation, and coordination of innovative programs. As this position involves Outreach, a valid state driver’s license is required.

This position requires knowledge of children’s and young adult literature and collection development methods. Considerable knowledge with Basic Microsoft software, Internet, and other new information technologies including social networking media is essential. As is the ability to communicate courteously and effectively with the public on all age levels, abilities, and backgrounds using written and oral communications.

Will out of state candidates be considered? Yes

Salary Range: 40000-45000

How to apply? To apply for this position, send a resume and three professional references to:
Youth Services Librarian Search
South Charleston Public Library
312 4th Avenue
South Charleston, WV 25303

Or email the same materials to:

To post job openings, please see Job Submissions.

Consultant – Dodge City, KS

Today’s Date: 11/11/2014

Job Closing Date:

Job Title: Consultant

Institution Southwest Kansas Library Association

Library Location: Dodge City, KS

Website (if applicable):

Duties / Job description: POSITIONS SUMMARY: Provide management and operational guidance to all member libraries, coordinate continuing education programs, manage bibliographic services including the SWiftnet database, and oversee the book mobile (Rotating Van) service.


1) Provide management and operational guidance to member libraries, through online or onsite training and consulting.

2) Identify training needs of members, develop relevant training and continuing education programs, manage members’ CE hours and certification program.

3) Oversee SWiftnet database and related cataloging activities and liaison with OCLC and State Library as needed.

4) Coordinate and maintain statewide children’s programs and services including the annual summer reading program in conjunction with other regional systems.

5) Represent SWKLS at regional and statewide meetings and activities.

6) Coordinate production of quarterly “System Scene” newsletter.

7) Manage Rotating Van service by reviewing profiles, performing copy cataloging, processing materials, and supervising Rotating schedule and staff.

8) Facilitate the Blind and Physically Handicapped (BPH) service in Southwest Kansas in conjunction with the state library.

9) Serve as backup for ILL as needed

Qualifications: 1) Master of Library Science or related field from an accredited university, plus a minimum three years of progressively responsible library experience.

2) Familiarity with library operations and management issues, including public library board operations.

3) Ability to prioritize and manage multiple tasks and ongoing activities simultaneously.

4) Exceptional written and oral communications skills.

5) Ability to work effectively with co-workers, member libraries, and peer systems.

6) Experience in planning and conducting workshops and training.

7) Demonstrated consulting ability.

8) Familiarity with information technology and computer applications.

9) Ability to operate a vehicle and hold a valid personal driver’s license.

10) Ability to travel to regional, state, and national meetings and events as necessary. Overnight travel is required.

Will out of state candidates be considered?

Salary Range: $46,600-$50,900

How to apply? Application. Email or mail a letter of application, current resume, and contact information for three professional references to:

Tandy Ritchhart
100 Military Ave, Ste 210
Dodge City, KS 67801

Applications will be accepted until the position is filled. SWKLS is an equal opportunity employer.

To post job openings, please see Job Submissions.

Super Powers and STEM and Sources, Oh My!

When I got the call that I had won the ARSL Founders Scholarship for 2014, I was ecstatic.  I’m from Mississippi and it was in Tacoma, WA.  Not only was I going to get to visit a part of the country I hadn’t seen before, I was also going to get a break from the oppressive southern summer in the Pacific Northwest.  Then I started to think about this incredible conference that I was about to attend and started to become a little overwhelmed.  What if I don’t get as much from this as I thought I would?  When they say small and rural, are they talking about libraries as small as the one I work at?  Well, all of my fears subsided in the very first session.  The initial thing I learned was that librarians are super heroes with super powers.  Now this is something that I had long suspected, but to have it affirmed and defined for me was very empowering.  And the most valuable thing I learned from this was that our super powers come from the community we support.  Now we all really know that, but it never hurts to be reminded of the importance of being a familiar face in our communities.

After that it was a whirlwind of sessions, networking and food.  I was amazed at how quickly I connected with librarians from all over the country.  It started with programs on subjects like STEM programming and maker spaces and how we can make that possible when we barely have money to buy books.  I quickly realized that we are already doing many of these types of programs for our communities.  It’s possible to redefine and redirect them to target the audiences that need them most and sometimes the money will be more accessible then.  Of course, then, the more money you have the bigger and better the programs can be which will bring more people in our branches which helps us expand to more groups.  Do you see where I’m going with this?  And of course, every session had not only wonderful suggestions but also examples of how they had already done this in their area.   This was so helpful because it let me know that no matter how small you are, it is possible.

I continued to attend sessions on subjects like frugal fundraising which filled me with ideas to take back to my Friends of the Library group and increasing my library’s capacity which helped me see how to make the most of the space I have or where to start when I need more.  Whether the subject was maker spaces or money, there was a plethora of source material to get me started when I got home (or back to the wifi in my room) and was ready to try to form a plan of action.  I was immediately able to put some ideas into motion.  Others may take more time or never happen, but I know one thing.  If I had never attended, I could have fallen into a library rut.  Instead I came home with a full brain (and belly. Did I mention the food?) and an excitement that came from meeting other librarians just like me that are doing phenomenal things despite all the walls we face every day.  All I can say is that I can’t wait until next year.  Little Rock, here I come!

Selena Swink

Lake Public Library

Central Mississippi Regional Library System

To request an agenda item

To request an item be put on the agenda of an ARSL board meeting, please fill out the below Agenda Item Request Form and email it to

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Board Agenda – Sept. 6 & 7, 2014

The Association for Rural & Small Libraries, Inc.

Board Meeting and Annual Planning Retreat
Saturday & Sunday, September 6 & 7, 2014 – Tacoma, Washington
LOCATION: The Gallery

ARSL Mission:    The mission of the Association for Rural and Small Libraries is to provide a network of people and materials to support rural and small library staff, volunteers and trustees to integrate the library thoroughly with the life and work of the community it serves.

Meeting Goals:

  • Get to know each other and develop norms for our work together
  • Review ARSL’s Strategic Plan and Organizational Assessment Report and develop action plans toward it for 2015
  • Transact some ARSL business
  • Leave energized and enthused with clear direction and plans for the year ahead!


Saturday, September 6

12:30 p.m.  Lunch for board members + convener (in The Gallery)


1:00            Welcome                                                                                     Donna Brice, President


  • Meeting Goals
  • Review Agenda
  • Review Updated Org. Chart
  • Self-Introductions – Team-Building!! – Tell us about skills you have that you can share to help ARSL



1:30             Retiring Board President’s Comments                                    Tena Hanson,

                                                                                                                        Immediate Past President

–        Proudest Accomplishments

–        What Could Have Gone Better

–        Recommendations for the incoming president



1:45             Incoming President’s Comments                                              Donna Brice


–        What I hope to accomplish

–        What I’ll need help with

–        Need for a convener



2:05                 History of & Orientation to ARSL                                      Carla Lehn, Convener


–        Brief History

–        Review Policies



2:15             Progress on 2014 Committee Workplans                                Committee Chairs


  • Membership Development Committee (5 min)           Lisa Lewis


  • Member Services Committee  (5 min)                         Tameca Beckett


  • Governance Committee (5 min)                                  Donna Brice


  • Conference Planning Committee (5 min)                   Carolyn Petersen


  • Nominating Committee (5 min)                                  Tena Hanson


  • Partnerships Committee (5 min)                                 Cal Shepard & Gail Sheldon


  • Marketing and Outreach Committee  (5 min)             Jet Kofoot & Kieran Hixon


  • Scholarships/Emerging Leader Committee (5 min)    Shirley Vonderhaar


  • Volunteer Coordinator Report (5 min.)                      Shirley Vonderhaar



3:00            BREAK



3:15            Update Strategic Plan                                                                           Carla


A.  Review Mission and “Objectives” – from By-Laws & the 8 “leaves” on the tree

B.  Review Current Strategic Goals

C.  Review Organization Chart

–        To see where the strategic goals fit into the structure

–        Review Committee Charges


D. Prioritize Tasks for 2015


Using 2014 Committee Workplans & discussion from today, identify 3 – 5 priorities for each committee for 2015 


  • Membership Development Committee
    • Volunteer Coordinator
  • Member Services Committee
    • Marketing / Communications / PR
  • Conference Planning Committee
    • Scholarship/Emerging Leader Committee
  • Governance Committee
    • Nominating Committee
  • Finance Committee
  • Executive Committee
  • Partnerships Committee

6:00            ADJOURN FOR THE DAY    Dinner together

Sunday, September 7


8:00 a.m.         Plated breakfast for board members + convener (in The Gallery)



8:30 a.m.         Begin today by reviewing last night’s work – Does the Committee have direction and plans for 2015 workplan identified? Do you feel comfortable with your end result? Do you have everything you need to continue on the workplan?  Final version by November Board Meeting.



9:00                 Board Meeting – call to order


9:05                 Election                                                                                              Donna Brice, President


  • Elect Secretary* (Jet Kofoot has agreed)
  • Elect Treasurer* (Mary Stenger has agreed)


9:10                 Consent Agenda:*

  • Approval of Minutes of July 18, 2014
  • Approval of 2014-2015 Organizational Chart
  • Approval of Available Committee Reports
  • Approval of email vote results

o   Joint Letter to House of Representatives

o   Awards

o   Form 990

o   Letter of Support for YALSA Grant


9:15                 Budget & Treasurer’s Report                                                          Mary Stenger,


  • Review Highlights
  • AUP Report
  • Investment Policy
  • Board Q & A


9:30                 President’s Report                                                                            Donna Brice  


  • Review AMR Relationship
      • What they do for ARSL
      • New Year Contract Procedure/Timeline
      • Interaction with AMR
      • ACTION REQUIRED: Approve 2015 AMR WorkPlan*/**


  • Review How We Work Together as a Board


      • Board Member & Committee Chair Position Descriptions
      • Brainstorm Guidelines for our Work Together as a Board
        • Dropbox
        • Website responsibilities / training


  • ACTION REQUIRED: Two Insurance Issues
        • Approve Directors Officers Liability Policy*/**
        • General Liability Insurance – (review each year at this meeting)*/**


  • Go over Board and Committee meeting schedule for the year


10:15               Past President’s Report                                                                    Tena Hanson


  • Emerging Leader
  • E-Rate/Broadband Update


10:30               2015 Conference Committee                                                            Judy Calhoun, Chair


  • Little Rock Hotel Contract*/**
  • MOU with Arkansas State Library */**
  • MOU with Arkansas Library Association */**



10:45               Governance Committee Report                                                       Donna Brice


  • Annual report on Review of By-Laws – No Needed Revisions


11:00               Committees meet


  • Discuss next steps
  • Discuss budget needs – Treasurer will contact you within a month re: your committee’s budget needs, so that draft budget can be shared at next Board meeting
  • Schedule first committee meeting

o   Create a timeline of work that prepares for each board meeting this year



11:45                PUBLIC COMMENT




11:55                    Thanks and Safe Travels!                                                                Donna Brice




NOON            ADJOURN




Next Board Meeting – Friday, November 21, 2014, 11:30 am – 1:00 pm Eastern Time via ReadyTalk




* Denotes Action Item

** Posted in Dropbox


Board Minutes – Friday, July 18, 2014 – Draft

Association for Rural and Small Libraries

Board of Directors Meeting

Friday, July 18, 2014

10:30 a.m. – 12:00 p.m. Central



Mission Statement:

The Association for Rural & Small Libraries provides resources and support that empower those

in small and rural libraries to deliver excellent service for their communities


Board Members Present: Beckett, Brice, Calhoun, Hanson, Healey, Hixon, Kofoot, Lewis, Peterson, Rippel, Sheldon, Shepard, Watson

Board Members Absent: Berstler, Stenger

Others Present: Carla Lehn – convener, Kevin Tomlinson – incoming board member, Julie Elmore, Director – Oakland City – Columbia Twp. Public Library

2 min.   I.          Welcome and Call to Order Tena Hanson, President

Hanson called the meeting to order at 10:32 AM Central time

3 min.   II.        Consent Agenda

  • Approve Minutes of May 16, 2014*/**
  • Current Financial Statements*/**
  • Member Services Committee Report Unavailable
  • Conference Planning Committee Report
  • Partnerships  Committee Report
  • Member Development Committee Report
  • Governance Committee Report Unavailable
  • Finance Committee Report
  • Executive Committee Report
  • President’s Report

A motion was made by Brice and seconded by Calhoun to accept the Consent Agenda excluding the unavailable Member Services Committee and Governance Committee reports: Motion Carried

5 min.III.       Verbal Committee Reports if Pulled from Consent Agenda

There were no verbal reports

10 min.IV.       President’s Report Tena Hanson

  • StoryCorps Update

Communication with the StoryCorps group had been turned over to Calhoun (chair of the 2015 conference). There may be a possibility of a pre or post conference with them in Arkansas

  • Things to be voted on at Membership Meeting at Conference

No bylaws changes needed

Conference chairs should notify Hanson of anything that needs to be brought up at the conference business meeting

Committee chairs were reminded to have year-end reports to Brice before the 18 August printing date to include in the conference packet

  • Strategic Plan Tracking

Hanson has been in contact with committee chairs regarding items remaining on work plans for this year

There will also be time at the annual board meeting in Tacoma to review these items

Some committees are working to complete items to submit for action at the September/November meeting(s)

  • Results of ALA Speed Test vote

ALA Speed Test Votes

In favor: Sheldon, Hixon, Lewis, Shepherd, Stenger, Peterson, Watson, Rippel, Healey, Calhoun

Opposed: None

Abstained: None

Other board members were unavailable to reply by the deadline

  • Results of ALA Joint Letter vote

ALA Joint Letter Votes

In favor: Hixon, Beckett, Healey, Berstler, Brice, Calhoun, Peterson, Rippel

Opposed: None

Abstained: Stenger

All other board members were unavailable to reply by the deadline

10 min.  V.        Vice President/President Elect Report Donna Brice


  • Approval of ARSL Annual Report*/**

Recommended changes have been made

File in Dropbox for review

Mission and vision statements are included together

Just before printing updated charts for growth and financial numbers will be added

Will be ready for conference

1000 copies will be printed by Accuprint at a cost of $206.00

A motion was made by Lewis and seconded by Kofoot to authorize Brice to proceed with printing the annual report with the inclusion of the updated charts: Motion Carried

  • Board Orientation Information

Will be held online 5 August at 3:00 PM Central time for new board members

Current board members are encouraged to attend if they would like to do so

Topics currently planned for the orientation include: board job descriptions, history of the organization, goals & objectives, overall structure: strategic plan/work plans/committee charges, committee structure including responsibilities, financial structure/conference meeting structure

Additional topics for consideration should be submitted to Brice

5 min.   VI.       Treasurer’s Report   Mary Stenger, Treasurer

  • Consideration of implementation of Investment Policy*/**

Stenger was unable to attend meeting so Hanson summarized Stenger’s recommendation that the board wait until after the conference to invest funds to be sure that all conference costs have been covered

The consensus of the board was to follow Stenger’s recommendation

This item was tabled

10 min.VII.     Online Meeting Task Force Report*/**  Becky Heil, Chair

Item tabled to give Heil time to contact vendors

10 min.VIII.   Partnerships Committee Report Cal Shepard, Gail Sheldon, Co-Chairs

Information has been sent to affiliates regarding a meeting at conference

Affiliates have also be asked what they would like at the affiliates table at conference

A letter is being sent to COSLA encouraging state library memberships

  • Review/approve new non-member “Partner” category along

with the following DRAFT Documents:*/**

o   Membership categories with mutual benefits

o   DRAFT letter to groups interested in partnering


Documents in Dropbox reviewed by Sheldon

After discussion a motion was made by Brice and seconded by Beckett to approve the membership categories as well as the mutual benefits and letter to groups interested in partnering with the inclusion of a statement  that indicates requests should be vetted by the partnership committee: Motion Carried


5 min.IX.         Scholarship Committee Shirley Vonderhaar, Chair

  • Review/Approve Recommendation for Emerging Leader Candidate*/**

Documents in Dropbox reviewed by Hanson

A motion was made by Calhoun and seconded by Lewis to approve the Scholarship Committees recommendation: Motion Carried

10 min.  X.        Membership Development Committee Lisa Lewis, Chair

The committee updating key contacts

A key contact is still needed in Hawaii

Once printed brochures will be delivered to Tacoma for the conference

  • Review/Approve Proposed additional information for ARSL brochure*/**

Documents in Dropbox reviewed by Lewis

A motion was made by Brice and seconded by Sheldon to approve the updated brochure draft: Motion Carried

5 min.XI.        Nominating Committee Report Andrea Berstler, Chair

  • 2014 Election Results**

Vice President/President-Elect:

Lisa Lewis, Library Operations Supervisor, Safford City/Graham County Library, Safford, Arizona

Member at Large Candidates – Elected:

Susan Hughes – Administrator, Panhandle Public Library Cooperative System, Marianna, Florida

Amy Marshall – Director, the Craig Public Library, Craig, Alaska

Kevin Tomlinson – Library Consultant, Idaho Commission for Libraries, Boise, Idaho

Kevin Tomlinson was recognized at this time as he attended today’s meeting

10 min.XI.      Conference Updates 

  • Tacoma Conference  Carolyn Petersen, Chair

Nearly 300 registrations have been received so far – this is in line with the same timeframe last year

There are 47 speakers scheduled

Pre-conferences are filling with the exception of the Kids Lit program but it is soon to be promoted by the marketing committee which will hopefully improve the registration

Airport shuttle information will be promoted by Peterson

Peterson suggested the conference or parts of it could be streamed next year as she looked into it this year but did not have the budget to make it a reality


  • Arkansas Conference  Judy Calhoun, Chair

Tentative conference dates 29 September – 3 October

The conference hotel is being completely renovated and will be like new for the 2015 conference

Calhoun is working with the Arkansas Library Association on plans for possible back to back conferences, mutual conference promotion and possible post/preconference joining the two conferences

Possible receptions and/or tours are being considered for the Clinton Presidential Library, historical post office building library, Hillary Clinton Children’s Library


Elmore asked if Utah is still on the conference schedule – Yes 2017

Lehn alerted committee chairs to have agenda items for the next meeting in by the end of July as she will be

going on vacation

Peterson asked that board members submit updated personal slides for the conference by 15 August otherwise

slides from last year will be used for the slideshow running during large group events

Thank you to Hanson on this her last board meeting as president

Elmore would like pictures of authors at previous conferences for throw back Thursday promotion

5 min. XIV.    Topics Identified for Board Work Session?

Meeting platforms

Items as they arise

Next Board Meeting – Saturday and Sunday, September 6 & 7, 2014 – Tacoma, Washington

10 min.                        ADJOURN BOARD MEETING


A motion was made by Sheldon and seconded by Peterson to adjourn the meeting: Motion Carried

The meeting was adjourned by Hanson at 11:41 AM Central time


                        Respectfully submitted,


                        Jet Kofoot, Secretary

Board Minutes – Friday, May 16, 2014 – Approved

Association for Rural and Small Libraries
Board of Directors Meeting
Friday, May 16, 2014
10:30 a.m. – 12:00 p.m. Central

ARSL Mission Statement:

The Association for Rural & Small Libraries provides resources and support that empower those
in small and rural libraries to deliver excellent service for their communities


Board Members Present: Hanson, Shepard, Brice, Sheldon, Calhoun, Hixon, Berstler, Healey & Lewis.
Board Members Absent: Beckett, Kofoot (ill), Petersen, Rippel, Watson
Others Present: Juan Lee, Mary Broadhurst & Carla Lehn

I. Welcome and Call to Order

Tena Hanson called the meeting to order and welcomed those present at 10:32 am Central.

II. Consent Agenda

  • Approve Minutes of March 21, 2014*/**
  • Current Financial Statements*/**
  • Member Services Committee Report
  • Conference Planning Committee Report
  • Partnerships Committee Report
  • Member Development Committee Report
  • Governance Committee Report
  • Finance Committee Report
  • Executive Committee Report
  • President’s Report

Moved, Berstler, and seconded, Stenger, to accept the Consent Agenda with the exception of Member
Services, Member Development and Governance Committee reports which were absent from DropBox.

III. Verbal Committee Reports if Pulled from Consent Agenda


IV. Vice President/President-Elect’s Report

  • Aspen Institute Meeting

Donna Brice reported on this call, and how great it is for ARSL to have a voice in this
project. A document in DropBox summarizes what was discussed.

  • SHLB Meeting & TVWS Proposal

SHLB has been meeting with the FCC and just put out a statement recognizing the
unlicensed spectrum, “TV White Space,” (TVWS) which refers to a frequency between TV
channels. The TVWS signal provides an opportunity for libraries to expand wireless
capabilities within their buildings and in surrounding areas. Cal added that there would be
a one-time fee for equipment, and no on-going fee after that. The FCC will be offering
discounted access when they roll it out. Libraries are interested in testing it. While there is
still a lot to be discovered about this, it is an interesting concept that may help expand
internet to our communities. Not clear yet what the impact would be on E-Rate, and the
FCC doesn’t have its rules ready yet. Tena mentioned that SHLB would like to meet with
any ARSL board members attending ALA to discuss this more. Please let Tena know if you
are attending ALA.

  • Research Institute for Public Libraries, Advisory Team

Donna and Kieran are on this team as advisors for a 3-day Institute that’s being developed
for public library directors for 2015. Kieran mentioned that this is a project of the Library
Research Service of the Colorado State Library. He believes the goal of the Institute is to
help libraries use statistics in a good way – through both data and narrative. He and
Donna are available for questions or input, and Donna said there’s more information in her
Vice President’s report in DropBox.

  • Tena comments on how great it is that ARSL is being asked to be represented in these important projects.

V. Approval of ARSL Student Chapter University of Washington*/** Donna

  • Donna reported that we will not be voting on this today as planned. Using UW’s timeline, this will come to the Board for approval this fall after these issues are resolved:
  • The students want the name of their chapter to be “sARSL,” as this is the naming convention used at UW. We need it changed to “University of Washington ARSL Student Chapter.” This wording protects ARSL legally, showing they are a University association, not actually a part of ARSL itself.
  • We also require members of a student chapter to be members of ARSL. UW won’t force students to join ARSL. Current discussion revolves around Chapter officers being ARSL Members. Tena suggests this be run past the attorney AMR provided
  • Also, the student chapter has no by-laws. They just voted to use ARSL’s by-laws. This is not sufficient, they will need their own by-laws.
  • The students also had a question about benefits of Membership. Tena noted that ARSL  student member dues are $9/year, and they like other ARSL members receive a 20% discount on the Conference. For this year, that is a $65 savings.

VI. Online Meeting Task Force Report*/**

Tena reported that Becky had a conflict with our meeting today, so this will be placed on the July

VII. Partnerships Committee Report

  • Proposed new “Friends” non-member category*/**

Cal reported that this is a response to Tena’s request earlier in the year, regarding how to deal with the multitude of requests ARSL gets from outside organizations to work with us. This is evidence of ARSL’s growing stature both within and outside of the library community. The Partnership Committee proposes creating a new non-member category to allow ARSL to work with non-library organizations who just want to get word out to small and rural libraries about something, and aren’t necessarily looking for a long term relationship. An example is the recent discussion about the summer meals programs. The goal would be to create a standard process that is used whenever an organizational request comes in. They would be provided with the 3 Membership options, and with this non-member option, and be asked to select. Benefits of the non-member option would be to have a “Community Bulletin Board” on ARSL’s website where information will be posted for interested members. It would not be an endorsement by ARSL, and will require some level of scrutiny by the Partnerships Committee. Cal and Gail asked for input for further development of this idea, and issues raised are summarized below:

    • Reserve the Non-Member category for non-profit and public entities. For profits would use the Business Membership category.
    • Require a word limit on what could be posted on the Community Bulletin Board – Organization name, logo and XX words.
    • Assign an “expiration date” to each thing that is posted on the Community Bulletin Board, and process to ensure things don’t stay posted indefinitely.
    • Partnerships screen each request for compatibility with ARSL mission.
    • Is Friends the right name?

A discussion then ensued about how the process would work in situations where the potential partner is asking us to represent ARSL on a project of interest to our members – i.e., SHLB, Aspen Institute, ALA committees. Tena suggested that between now and the next meeting, the Partnerships and Governance Committees will work on policy development that would include how these requests will be handled, and the appointment of ARSL Board members to serve as ARSL liaisons to external organizations.

  • US Fire Administration MOA*/**

This organization is one that is requesting us to distribute their materials to our members. Cal suggested that we use them as a pilot organization for testing out the new non-member organizational status and the “Community Bulleting Board” concept.

Moved, Berstler, Seconded Stenger. MOTION CARRIED

VIII. Nominating Committee Report Andrea Berstler, Chair

  • Proposed Slate for the 2014 Election*/**

Andrea announced there are 3 Member at Large seats coming vacant – hers, Chris Rippel’s and Paul Healey’s. The nominating committee selected 5 candidates to be voted on by the Membership. Also, Lisa Lewis has agreed to be nominated for Vice President/President-Elect.

MOTION CARRIED to accept the Slate as presented.

While it was initially thought that Cal Shepard would be leaving her term as COSLA representative to the Board, Donna announced that Cal has agreed to stay on at least until Fall. Andrea pointed out that’s fine, as that position is appointed by the Executive Committee and doesn’t have to coincide with the election.

Mary asked about Secretary and Treasurer positions. Andrea shared that those are not elected by the membership, but are elected by the Board at its meeting at the Conference. The incoming President identifies and talks to those she would like to ask to take those positions in advance.

IX. Potential Story Corps Partnership*/** Tena Hanson, President

Tena reported that she had been contacted regarding the ALA/Story Corps partnership grant from IMLS. They found in the pilot year of the project that the stories, needs and perspectives of small and rural libraries were very compelling and they want to do more in the coming year. They want ARSL to assist in finding libraries for them to work with, and to present at ARSL’s 2015 conference in Arkansas. A meeting will be scheduled in the near future, and the Board will be asked to approve participation at a future meeting.


Donna announced that she has been accepted as one of 200 community representatives for the Digital Public Library of America.
Judy announced that because someone from the Arkansas State Library attended our conference in Omaha, they will be bringing two of the workshops they saw there to Arkansas for library continuing education. One of the presenters is our own Chris Rippel.
Donna announced that progress is being made on our ARSL’s Annual Report.

XI. Topics Identified for Board Work Session?

Partnerships and Governance Committees will work on policy development that would include how partnership requests from outside organizations will be handled, and the appointment of ARSL Board members to serve as ARSL liaisons to external organizations.

Next Board Meeting – Friday, July 18, 2014 — ReadyTalk
BOARD MEETING adjourned at 11:40 am Central time.