Association for Rural & Small Libraries
Executive Committee Meeting
Wednesday, April 19, 2017
10:30 am Central time
AGENDA with minutes
I. Welcome and Call to Order Judy, President
II. Approve minutes of February meeting Judy
Kieran Hixon motioned, Kevin Tomlinson seconded. Passed unanimously with no abstentions.
III. President’s Report Judy
Preparing for retreat, for the most part
IV. Treasurer’s Report Clancy
Now operating on accrual method instead of cash basis. We now have a cash flow chart as well as more information than a check register. Clancy now has access to QuickBooks online.
V. Old Business Judy
a. Retreat Agenda – Still tentative. Now is the time to make changes. We need to consider team-building exercises, probably at the meeting after annual conference. The need for a Sturgis boot camp, as our official parliamentary procedure guide is The American Institute of Parliamentarians Standard Code of Parliamentary Procedure, formerly known as Sturgis Standard Code of Parliamentary Procedure by Alice Sturgis.
VI. New Business Judy
a. Nominating committee – Kieran reported on the timeline, including call for candidates. What are the minimum knowledge, skills, and abilities that should be required for board candidates? The Committee agreed on the top three: Prior board experience. Budgeting experience. Ability to work as part of a group. Board job description should be changed to “minimum of 10 hours per week”.
b. Annual Report – should be a downloadable PDF from now on. Treeline can put it together for us. We can discuss this at the board retreat later this month.
c. Financial Procedures & Policy – Treeline has created a policy that the finance committee should review before presentation to the board. Vicki reported that Rita has shared a reimbursement form that we need to use for annual conference claims. It is in the Forms folder in Dropbox, of all places. The reimbursement form that Judy sent out recently will still be used for this year’s board retreat.
VII. Preparation Needed for May 2017 Board Meeting Items? Judy
VIII. Time of Next Executive Committee Meeting
June 21, 2017 at 10:30 Central time
Adjourned 11:31 CDT.