Association for Rural & Small Libraries Executive Committee Meeting
Wednesday, August 16, 2017 10:30 a.m. CDT
VIA ZOOM https://zoom.us/j/2215292615
I. Welcome and Call to Order Judy, President Meeting called to order at 10:16 CDT.
II. Approve minutes of July meeting Judy Vicki moved to approve July minutes. Kieran seconded. Carried unanimously with no abstentions.
a)President’s Report Judy Minutes from Fargo had to be recreated, as the secretary did not attend that business meeting.
b)Treasurer’s Report Clancy Continuing to take in a lot of money. Expenses have been significantly less than revenues. Current checking account balance is $264,615.19.
c)Conference Logistics Kieran Burlington, VT is the best option so far for a venue in New England. Backup venue will be Hartford, CT. Burlington is offering very good deal if contract is signed in September of this year.The hotel in Burlington is where the New England Library Association holds its annual conference. Tentative dates are September 3-8, 2018.
IV. Old Business
a)Annual Report Update Kieran has transferred Vicki’s conference art work from Publisher to HTML for the conference page on the Association’s Web site.
V. New Business
Judy a)Emerging Leader Recommendation Scholarship Committee has reviewed this year’s applications and has made its recommendation, which will be announced before ALA’s Midwinter Conference in January, 2018.Clancy moved to accept the recommendation of the committee. Kieran seconded. Carried with no abstentions and one ay, ay, ay.
b)Dropbox Alternative Vicki believes that the Association should look into alternatives to Dropbox for storing important files while allowing access to board members.Kieran will look into pricing of Dropbox accounts as well as other alternatives.
Vicki has received a request for a refund from a registrant who cannot attend conference after all. Conference Policy leaves the refund amount to the discretion of the Conference Committee.Kieran motioned that the board refund Julie Elmore’s conference registration of her hard work on conference planning and organization. Vicki seconded. Carried unanimously without abstention.Judy will send Julie a letter telling her to expect a refund.
d)Conference Financial Aid
VI. Preparation Needed for September 2017 Board Meeting
Items? Judy – Anything that Judy is taking to conference must be ready to go by Friday. Plan accordingly.
Kieran will be bringing two laptops. Judy and Vicki will also be bringing devices.Kieran will be bringing cables and other necessities. Judy will be bringing a small color printer.
We now have 41 vendors. There is room for one more.There are currently 530 conference registrations.
Meeting adjourned at 11:53 a.m. CDT.