ARSL Business Meeting, Dixie Center,
St. George, Utah, Friday 09 08 2017
Meeting called to order at 8:49 a.m. MDT.
II. Introduction of ARSL Board Members.
In attendance: Ryan Deery, Julie Elmore, Jennie Garner, Linda Green, Kieran Hixon, Lisa Lewis, Jennifer Pearson, Clancy Pool, Jane Somerville, Mary Soucie, Jenniffer Stephenson, Kevin Tomlinson, Meredith Wickham, Kathy Zapitello.
III. Minutes of last membership meeting.
Read by Kevin Tomlinson. Motion to approve by Linda Green. Seconded by J.P. Myrick. Approved.
IV. Treasurer’s Report. Clancy Pool.
Conference registrations paid. Balances: Checking account $268,228.13. Reserve fund at $50,139.87. Calls for volunteers for the finance committee. Motion to approve Gail Sheldon. Second Ryan Deery. Carried.
V. Written Committee Reports – See PDF.
VI. Verbal Committee Reports.
a. Marketing by Meredith Wickham.
Developed a system of micro-assignments to minimize the amount of time needed from each committee volunteer. Has worked very well. More volunteers. Expressed appreciation for committee members’ efforts. Please let Meredith know if you wish to volunteer. Refreshed brochure. Please take some brochures home to share with your colleagues and state library association. Reworked affiliate levels. Beta tested roundtables. First run through of this professional and development opportunity online with a moderator. Like a mini-conference. Hoping to do this with more regularity this year. If you would like to moderate one of these, please contact Meredith. Reviewed policies and transferred to Governance for wordsmithing.
b. Partnerships: Jennifer P.
ARSL partners fields more and more questions from other organization’s about partnering with them. We are actively looking for volunteers to help with projects, e.g., how to get more members involved as liaisons to other organizations. If interested, if you are a people person, see Mary Soucie or Jennifer P. to learn more about the committee’s goals.
c. Conference: Julie Elmore.
What a conference! It’s been a success. Record attendance of 541 people. Shout out to vendor and exhibitor chairs, Judy Calhoun and Jenniffer S. did an outstanding job. Vendors keep conference expenses down, so they are very important.
d. Conference Logistics: Kieran.
Charge is to plan five years out. Find venues and cities that are suitable for conference while keeping costs low. Created a map using IMLS data to make libraries across the U.S. determine locations of airports, conference venues, etc. to make informed decisions. 2019 Burlington, VT. 2020 somewhere in Kansas.
Judy recognized Admin Assistant, Becky Heil.
VII. Conference Scholarship
Recipients. Shirley V. and Clancy presented award checks to recipients. Perez Scholarship (funded by private donation) goes to Liesl Hammond, Georgia. Bernard Vavrek Library Student Scholarship to Tammy T, Nebraska. Ken Davenport to Amanda K, Alaska. Founder’s Scholarship, Bailee Hutchinson, Tennessee.
VIII. Recognition of State – Supported Scholarships,
IX. Outgoing President’s Remarks.
Recognition of outgoing trustees: Gail Sheldon and Kevin Tomlinson.
Thanks to Arkansas’s State Librarian, Carolyn Ashcraft. To quote Meredith Wickham, “I have found my tribe.” The last year has gone by very quickly. I am extremely thankful and honored to have served as your president this past year.
X. Passing the Gavel to Incoming President, Kieran Hixon.
Kieran is our tech guru and a very hard worker.
XI. Incoming President’s Remarks.
Our strength as an organization is helping each other and having each other’s back. We have so much together to contribute. Everyone, please remember to vote in October on the proposed bylaw changes.
XIII. Public Comment
XIV. Adjourn Board Meeting. Motion to adjourn by J.P. Myrick. Second by Sabrina Frederick. Meeting adjourned at 9:29 a.m. MDT.