Association for Rural & Small Libraries
Executive Committee Meeting
Minutes for meeting held Wednesday, Dec 20, 2017
10:30-12:00 Central Time
- Welcome and Call to Order
President Kieran Hixon called the meeting to order at 10:31am. Executive committee members in attendance were; Kathy Zappitello, Lisa Lewis, and Clancy Pool.
- Approve minutes of October meeting
Pool moved to approve, second by Lewis. All ayes, motion carried.
- President’s Report
Hixon and Lewis will attend ALA Midwinter as president and vice president representatives of ARSL.
- Treasurer’s Report
Pool gave a brief overview finances.
Hixon recommended that a back up treasurer is still needed.
- Old Business
Consultant search (Ad Hoc committee)
Lewis reported that three proposals were received to date and additional ones would be coming in. Hixon recommended that the deadline for proposals will be extended and Lewis will contact committee to set one.
- New Business
- ALA Mid-Winter
Hixon approved Lewis request for travel reimbursement for ALA Midwinter. General discussion of travel reimbursement procedures and ARSL credit card was held. Hixon and Pool will investigate ARSL credit card policy/procedure and update reimbursement form.
- Representation events
Hixon will participate in Sunrise ceremony for ODLOS.
- Credit Union
The Library of Congress contacted ARSL to ask that their credit union be added as a possible member benefit. Hixon will give this information to ARSL member benefit committee to work out the details and investigate.
NNLM & COSLA
Significant scholarship money to attend ARSL is available through NMLM ($25,000) that COSLA could help identify recipients so one person from each state could attend. Hixon will work on this and report at the next board meeting.
- Treeline cost and Committee work
Hixon asked each committee for a list of items/tasks that could be assigned to Treeline. Lewis volunteered to oversee this process and will work with Hixon as this process related to the Ad Hoc committee and consultant work.
- Preparation Needed for Jan 2018 Board Meeting Items?
Pool will present final budget at the January 2018 board meeting and requested that questions be asked before that meeting to obtain clarification.
- Next Steps-who, what, when
Hixon reviewed the action steps from this meeting. Hixon also suggested that Zappitello, Hixon and administrative ex-officio Heil meet to discuss duties related to administrative tasks. Treeline will also be consulted.
- Time of Next Executive Committee Meeting
Feb 21, 2018 at 10:30 Central time